How to Submit a Self Supporting Class/Course/Program Application in OnBase

This guide walks you through each step of submitting the Self Supporting Class/Course/Program Application in OnBase. 

1) Accessing the Form

1. Use the following link to access the application in OnBase: Self Supporting/Class/Course/Program Application

2) Completing the Form

A. Proposal Information

• Request Type: Choose: New Offering Proposal, Change in Fee Amounts, Renewal
• Proposal Type: Select the type of offering (Program, Course, Class)
• Requested Start Date/Start Term: Select the options from the provided drop down list on when the offering will begin.
• Start Year (Only applicable for Program and Course): Select the year to specify when the offering will start. 
• Prior Approval: If previously approved as self supporting, upload a copy of the prior approval under Attachments.

B. Proposal Submission Details

• Academic Program Offering Name: Full name of the program/course
• Course Prefix & Number: Example: ACC 201. Multiple entries allowed
• Primary College: Enter the responsible college
• Worktag: Provide the worktag for financial tracking
• Submission Person Info: Name, Title, and Email of submitter
• Fiscal Officer Info: Name and Email of fiscal officer

C. Propose Fee Structure & Waiver Requests

• Amount: Enter Amount
• Charging Method: Select from drop down list (Per Credit, Per Course Count, Other)
• Waiver Requests: Check all that apply (Registration Fee, Out of State Tuition, etc.)

D. Program Justification & Compliance

• Is this offering open to all students?: Select Yes or No
• Strategic Plan Support: Explain how the offering aligns with the University's mission
• Target Population: Indicate who will benefit.
• Justification for Self-Supporting: Provide rationale 
• Attachments: Upload required contracts, MOUs, or budget plan

E. Budget Plan (Required)

• Use the Budget Plan Template (Budget Plan Template)
• Attach your Budget Plan under Attach Budget Plan Here
• Must describe revenue, expenses, low-enrollment risk, fee waiver handling, and overage management.

F. Travel & Risk Management 

• Indicate if the offering includes travel
• If yes, upload Risk Management approval documentation under Attach Risk Management Review Here

G. Acknowledgements (Mandatory Checkboxes)

• Read and check all acknowledgements (e.g., non-eligibility for grants, fee waiver handling, renewal requirements).

3. Submitting the Application

• Review all fields for accuracy
• Ensure all required attachments are uploaded
• Click Submit
• You will receive an email confirmation after your submission from our OnBase email (onbase_distribution@lists.unr.edu)
  • If you do not receive an email in your Inbox, check your Spam or Other folder.

4. After Submission

1. After you have submitted the application, the application will route to proper approval channels. Please see the workflow diagram below which describes the business process of this application.