SharePoint: Lists

Lists are configurable tables that can be used to present data in an easy-to-read format. Lists can be used to store contact information, inventory items, or anything for which you may normally use a spreadsheet. 

How do I Create a List?

1. From the Settings Menu (Gear icon) in the top right hand corner of your screen, and select Site contents.
   
   
    
2. From the + New menu on the left hand side of the screen, select List. 
   
   
    
3. The Create List menu will appear. Fill in the following information: 
   
   
   
   
   Name: Name the list
   Description: Enter in a synopsis of the information in the list.
   
   Once you have filled in all the required fields, click on Create.
4. Click on the Settings Menu (Gear icon) in the top right hand corner of your screen, and select List Settings. 
   
   
    
5. Under the Columns heading, click on Create column. 
   
   
    
6. A new window will appear. Fill out the following information: 
   
   
   
   
   Column name: Whatever you would like the column to be named. 
   Type of Column: Choose from the list of available options .
   Description: What kind of data will be contained in the column. 
   Require that this column contains information: Select Yes or No. 
   Enforce unique values: Select Yes or No.
   Default Value: Select either text or Calculated Value.
7. When all of the information has been filled in, click on OK. 
8. If you navigate to your list, you will now see the column that you created. 
   
   
    
9. Repeat the Column creation process until you have the number of desired columns. 
10. To change the order of the columns, click on All Items and select Edit Current View. 
    
    
     
11. Select the order that you would like to view the columns. Once completed, click on OK at the top of the page. 
    
    
     

How do I Add an Item to a List?

1. To add an item to the list, open up the list and click on + New. 
   
   
    
2. A window will open, fill in the needed information for the list. Once all the fields have been completed click on Save.
   
   
    
3. Your new item will now be added to the list.