Tracking Your Files

NevadaBox allows you to easily keep track of edits that are made to your files. Anytime that you use Box Drive or upload a new version of a file, NevadaBox overwrites the old version with the updated version. While only the newest versions are displayed in NevadaBox, all of the previous versions are saved. 

Why Track Your Files?

Whenever someone interacts with one of your files, an access stat is created. Having the ability to track previous versions therefore becomes especially useful when you want to do the following:

  • Locate and navigate to a specific spot in a lengthy document or slide presentation
  • Compare the current version of a file with an older version
  • Identify the specific version in which a particular change was made

Accessing Previous Versions

File version history displays in the activity sidebar to the right of the file preview.

To open this sidebar and access any file’s version history, navigate to your Box All Files page and do any one of the following:

  • Click the version number badge displayed to the right of the file's name. This badge is available only when multiple versions of the file exist.

  • Click the name of the file. Box opens the file in Preview mode. Click the more actions ellipsis () and then select Version History.

  • Click the file. In the top of the file's preview window, click the blue version number displayed to the left of the file's title.

When the list of file versions displays, each version has a separate listing. Click a version and Box displays a thumbnail image. If no thumbnail is available, Box displays the icon specific to the file type (e.g., the Word icon, the PhotoShop icon, and so on).

Each file version also displays with a more actions ellipsis (). Click the ellipsis to display a menu of actions you can take. The range of actions you can take varies somewhat based on your permissions, but typically, you can:

  • Preview a prior version by clicking Preview.
  • Download a specific file version by clicking Download.
  • Promote an earlier version of the file to be the most current by clicking Make Current.
  • Delete a file version by clicking Delete.
Note: When you delete a version, it continues to display in the version history list, but is otherwise unavailable. If you need to view or download it again, you can restore it. To restore a deleted version, click on the version’s ellipsis () and then click Restore.

When you preview an older version, Box always displays the first page of the file -- not the page of the preview from which you trigger the preview action. Also, when Box displays the number of file versions, it does not include the current version of the file. That means there will always be 1 more version of a file than Box displays. For example, even if you limited the number of file versions to 1, you would still have 2 versions of the file:

  1. The current version
  2. The most recent prior version


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Article ID: 116980
Thu 9/24/20 8:09 PM
Wed 5/25/22 4:51 PM