Contingent Worker Minor

Minors between the ages of 14-17 may volunteer at UNR. There are limitations as to how many hours they can work and what hazards they can or cannot be exposed to.

Minors may not be left alone in a laboratory or approved workspace and must be supervised at all times. If a minor is in a group setting, it is required that at least one person, either the supervisor or program lead, must be fingerprint background checked. Regarding minors being alone with others, those adult employees or volunteers must be fingerprint background checked every 6 years by UNR Police Services and receive annual training on recognizing abuse and neglect of children.

Contract not to exceed 2 years in duration.

Below is a checklist of the policies to read and review while determining the minor’s project as well as approvals before minors start working in the lab. Minors may have additional training(s) after approval.

Policies to read, review and finger printing requirements to complete:

The person completing the form must be the UNR employee who is sponsoring the minor. 

For departments and direct supervisors:

1. UNR EH&S Policy: Minors Working or Volunteering in Laboratories
2. Fair Labor Standards Act
   1. Hours-Time Standards for 14- and 15- Year Olds
   2. Employment Standards for 16- and 17- Year Olds
3. Fingerprint Background Check Packet
   1. Nevada System of Higher Education Board of Regents Handbook
      1. Title 4, Chapter 22, Sections 1-4 (Child Protection Policies)
   2. Nevada Department of Health & Human Services Division of Child & Family Services
      1. Recognizing, Reporting and Preventing Child Abuse video
   3. University of Nevada, Reno University Administrative Manual
      1. 7,002: Policy on the Protection of Children
   4. University of Nevada Cooperative Extension
      1. Reporting Child Abuse and Neglect
   5. University Police Services
      1. Fingerprint-Based Background Check Packet
         • Acknowledgement Forms including Exhibits B and C
   6. After completing the above training, make an appointment online with UNR Police Services for fingerprinting background check and turn in signed and completed fingerprint background packet.
      1. Request Internal Purchase Order from your department for the amount of $45.25 /employee or $37.75/volunteer to UNR Police Services and bring with you to your appointment or send via email to Angela Hopper (angelahopper@unr.edu)

Upon completion of this process, complete the following:

Read and review UAM 2,162: Contingent Workers | University of Nevada, Reno.

1. After receiving notification of approval please forward approval email to the correct individual within the department to facilitate the workday contingent worker contracting. 
2. Explain to the direct supervisor and/or department the manner and method by which the Contingent Worker will be expected to perform their assignment. Ensure the Contingent Worker is physically able to perform these duties.
3. Explain all policies and procedures that apply to the Contingent Worker.
4. Provide any assignment-specific training that is deemed necessary.
5. Enter the Contingent Worker into Workday unless exception has been granted by Risk Management Office. Please contact Taylor Jenkins (taylorjenkins@unr.edu) if you believe you have an exemption for Workday. 
   • The Contingent Worker will need to provide Social Security number to the department in order to be entered into Workday.
   • Department will be responsible for maintaining any required documentation, which may need to be reviewed in the event of a workplace injury. 

Paperwork to Complete - Must attach to your ticket

Blank copies of these forms are included in this service request. Parental signatures and minor signatures are required. 

1. Letter to Parent/Guardian explaining risks.
   • Please use the attached template to explain risks associated with the volunteer position. Please obtain signature from parent/guardian.
2. Terms of Volunteer Employment
3. Contingent Worker Packet  - Outside of Workday
   • Only if exempt from being entered into Workday
4. If working in a lab setting: Laboratory Waiver, Release, and Indemnification Agreement
   OR
5. If not working in a lab setting: Volunteer Activity Waiver
   • Please use attached template for volunteer scope of work needs.

Supplemental Forms:

Send copies of any supplemental forms requested to parents or sponsoring organization (Davidson Academy or Washoe County School District).