Schedule a Meeting from Outlook

Microsoft Outlook 2016

Microsoft Teams includes the Outlook add-in, which lets you create new Teams meetings directly from Outlook. It also lets people view, accept, or join meetings in either app.

Note: Currently, you can schedule Teams meetings from Outlook, but not choose a channel to have them in.

To schedule a meeting, open Outlook and switch to the calendar view. Click New Teams Meeting at the top of the view.

The Home tab on Outlook selected with the New Teams Meeting icon highlighted.

Add your invitees to the To field—you can even invite entire contact groups (formerly known as distribution lists). Add your meeting subject, location, start time, and end time. Then click Send.

You can also invite people from outside your organization from Outlook. Just be sure to add them as guests before the meeting starts or they will have to join anonymously.

If you do not see the "New Teams Meeting" icon in your outlook calendar, and you have installed as well as signed into the Teams desktop client, please restart your machine, launch teams (sign in if prompted), then restart outlook. If it still has not appeared, please submit a ticket.

Office 365 Online Portal

To schedule a meeting from Outlook on the web, you will first need to navigate to portal.office.com and login using your netid@unr.edu and password. Once you have accessed your Outlook mailbox, you will need to select the Try the new Outlook radio button in the upper right hand corner. This will enable the most up to date version of the Outlook Web App.

Right side of the outlook window showing the text "Try the new Outlook" and its corresponding button outlined in red.

You can then select your calendar and add a New Event. From here you can select the Teams meeting radio button to access/administer the meeting through Microsoft Teams.

Meeting selection window with the "Teams meeting" and its corresponding button outlined in red.

By default, any dial-in or external participant (non-UNR) will be placed into a lobby until a meeting organizer admits them to the meeting. If you would like to have this setting changed, or would like any additional information, please contact the OIT Support Center.

Details

Article ID: 117163
Created
Mon 9/28/20 12:42 PM
Modified
Thu 1/21/21 10:09 AM